Click the Mailings tab.
Click the Start Mail Merge button.
Then click Step by Step Mail Merge Wizard.
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The Mail Merge task pane opens
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Select the type of document. Then Click Next.
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In Step 2, use the default settings. Then Click Next.

On Step 3 of 6 in the Mail Merge task pane, click Edit recipient list.
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Select the data source.
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Click Edit
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Then make the changes to the fields.
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Then select any existing record
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Then click New Entry to add new record

Or click Delete Entry to remove the selected record

Click OK.
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To retain the record in the data document,
but exclude it from the merge,
clear check mark next to record.

When you're done, click OK.
